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PURCHASE 
MANAGEMENT

Improve efficiency and reduce costs by being able to maintain tight oversight over the purchasing activities over large numbers of employees with robust spending control and management capabilities. You can allow your employees to manage their own purchasing requirements, while operating under rules and workflows you’ve defined and automated to enforce corporate policies. You can also raise requisitions directly from within Infor SunSystems and have them automatically pass through a multi-level approval workflow.

PURCHASING MODULE BENEFITS

  • Automation of procurement tasks such as requisitions, purchase orders, receipts and invoices

  • Streamlined supplier management

  • A simplified sourcing process

  • Comprehensive database of supplier information in one place

  • Quicker PO approvals

  • Improved inventory planning (so you can avoid issues such as too little inventory or high overhead costs)

  • Real-time posting to the accounting system (so that there’s absolutely no wait time)

  • Bird’s eye view of all procurement within your organisation

  • Easy reporting

  • Transparency throughout the business

  • Superior supply chain management

  • Improved vendor relationship management

  • Reduced physical document storage costs and space

  • Improved visibility and unlimited access to documents across your organisation with web browser-based access to images and drill-down functionality direct from SunSystems

PURCHASING MODULE KEY FEATURES

  • Requisition, Purchase Order, Receipting and Invoices approvals managed within a simple workflow environment

  • Convenient Excel upload for detailed orders/invoices

  • Optional OCR for capture of invoice detail from an email attachment

  • Online reports for effective purchase management

  • Automate invoice approval with user-defined variations

  • Limit approval authority based on types of project, department, or value amount

  • Set up order workflows and approval sequences

  • Control spending with access to current spend and commitments comparison to budgets

  • Create, process, and manage purchase orders and receipting with direct update of inventory

  • Advanced searching through filters, drills and reports

  • Real-time update of financial ledger for commitments, accruals and creditors

  • Full multi-currency functionality

  • Mobile functionality including approvals and creation

  • Supplier onboarding with full approval and record creation

TYPICAL USE CASE EXAMPLE

  • The purchasing module provides components for requisition, purchase invoicing, goods or service receipts, document delivery, and budget & commitment control. In addition, there are options for advanced pricing.

  • When an employee, for example, raises a request for new IT equipment, the purchasing module will automatically flow the purchase requisition into a purchase order, which is then sent out to the supplier. The item is also posted as a commitment in the system so the company can report on committed and actual spend vs. budget.

  • Once the item has been delivered, it is marked as received (receipted) and is ready for invoicing. This reverses the committed spend and re-posts it as an accrual. Next, the invoice comes through and the accrual is then reversed and the invoice transaction is posted with the invoice document attached against the transaction for the user to easily drill down on it

SALES
MANAGEMENT

Traditional invoicing is difficult to deal with — the process involves a lot of manual handling and re-keying of data, resulting in errors, slowing down the process, and running the risk mistakes and oversights.

Plus, the process is often lengthy and complicated — you have to create the invoice, print and post it (or email it out). The customer receives and sends it over to their accounts team. Then the invoice is downloaded, reviewed, and approved. Finally, the invoice is paid and manually archived.

It’s labour-intensive, expensive, and time-consuming (especially if you are processing multiple invoices), creating delays in payments and causing cash flow issues for organisations.

Thankfully, digital invoicing enables businesses to avoid issues like this.

INVENTORY

SunSystems 6 provides the capability to manage inventory, ensuring full visibility of product, intermediate and raw material items, while also delivering lot and batch control. The Inventory module comprises Inventory Management and Inventory Traceability, with additional options, Costing, delivering Landed Costing and Cost Analysis, and Product Profiles. The solution enables greater control over inventory levels, without forfeiting essential customer service levels.

SunSystems 4 provides the capability to manage inventory, ensuring full visibility of product, intermediate and raw material items. The solution enables greater control over inventory levels, without forfeiting essential customer service levels.

Anchor Sales
Anchor inventory
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